Shankill Tennis Club Privacy Policy

Shankill Tennis Club (hereafter “the Club”) is committed to act at all times in compliance with the requirements of Data Protection legislation.

The information you provide and how we use it

Members

If you wish to become a member of the Club, personal data will be required, e.g., name, address, date of birth, telephone numbers, email addresses. This information is requested as part of the membership application process. Such personal data is processed by the Club for administration purposes throughout the term of each Member’s membership.

The Club will use the contact details provided to contact its members in relation to specific matters regarding its operation and membership. Please advise of your preferred method of contact on the membership form. The contact details held by the Club for each Member are detailed in each Member’s annual membership documentation. It is the responsibility of each Member to verify that these details are up-to-date and correct. Where any part of this information is wrong or outdated; please contact the Club Office advising of the correct information.

Except where required by law to do so, the Club will never provide a Member’s personal data to any third party except to a competition organiser for the purposes of confirming the Member’s details where that Member is or has entered into a league or competition recognised by the Club.

Members often request the contact details of other Members from the Club Office in order to arrange competitions or matches. A Member must advise the Club Office if they wish for their contact details, or certain contact details to be available to other Members. The information will not be shared without this consent.

A Membership List of names is held in the Club House for the use of Members,. If a Member would like their names to be removed from this list, please contact the Club Office.

Non-members

For the purposes of running competitions which are open to others, the Club will request personal contact details from non-members. This information will only be used for the purposes of running the competition and, if opted in on the form, for inviting these non-members to participate in further such competitions and will not, except where required by law to do so, be provided to any third party.

CCTV

The Club employs CCTV for the security of its premises and property. This is intended to capture images of intruders or of individuals damaging property or removing property without authorisation. Images are in general not stored beyond a period of one month?, save where the images may identify an issue – such as a break-in or theft – and are retained specifically in the context of an investigation of that issue. Access to CCTV footage is strictly restricted to authorised personnel only.

The Club displays live images of its indoor tennis courts in the office, the purpose of which is so that Staff may ascertain & monitor whether these courts are available for use.

Website

The Club runs a website (www.shankilltennisclub.com), which contains a password protected Members Only section to enable court bookings. Each Member is provided with a username and password to access this section.

The website also contains links to other services and providers that are retained by the Club to allow Members to make payments regarding coaching & annual membership and tournament/competition entries. The club uses these external services to provide the current facilities for Club members and has a data processing agreement with the respective parties involved. Otherwise Members only have reading access to the contents of the site.

Club Staff

The Club is also an employer. All data held in respect of its staff is strictly restricted to authorised personnel only.

If any Member has a complaint in respect of the use of their personal data by the Club, they are advised to contact the Club Office in the first instance, or write to the Executive Committee.

Data Retention

The Club will not keep personal data for any longer than is necessary and / or is required by law.

Security

Records of all personal information are stored in centralised databases (including computerised and manual files). All storage facilities are located in Ireland. The Club take appropriate security measures against unauthorised access to, or alteration, disclosure or destruction of the data and against their accidental loss or destruction.

If you have any questions or concerns about our privacy policy or data protection, please contact us

Policy last updated: 17/05/2018